Regulatory Roundup: February 2020

The U.S. Citizenship and Immigration Services (USCIS) released a new Form I-9 earlier this month, giving clarification on what qualifies as an acceptable document and who can act as an authorized employer representative, among other changes. Employers can start using the form immediately, but must begin using it starting May 1, 2020.

Form I-9 is used to show that employees are legally allowed to work in the United States. That makes this new form an important change that HR professionals need to manage properly. Not only do they need to ensure employees are using the right form, but they also have to verify the forms are completed and submitted accurately. If forms are not completed correctly — or at all — and if you are using outdated forms, your company is at risk for non-compliance. This can result in penalties for employers and potential fines.

Properly maintaining I-9 employee verification has always been a critical task for HR teams, and it can be stressful to manage such an important form on top of all the other documents that are part of an employee file. We’re here to help reduce the stress of maintaining these documents and give you the peace of mind that it’s done right. Our Onboarding platform collects new hire paperwork, including I-9 document verification and tax withholding forms, so you have the critical data you need from the start. And we keep the platform up to date with the latest forms so you have exactly what you need without worrying about finding the right forms.

(Note: Paylocity will update our Onboarding platform and HR & Payroll to the new form by the April 30, 2020 deadline.)

You can also rely on our Compliance Dashboard to help you keep track of I-9 verifications. Manage and update work authorizations and employee forms, and launch I-9 verification workflows with one click. You can also easily view which employees have work authorizations recorded and if any are outstanding or in-progress so you can follow up as needed.

Bookmark our blog and be sure to come back every month for Regulatory Roundups of tax and compliance alerts you need to know. To see past alerts and to stay up-to-date on the latest changes, bookmark our News page and follow our social channels on Facebook, LinkedIn, and Twitter for urgent updates.

Federal Forms and Filings

• New Version of Form I-9

• EEO-1 Component 2 Pay Data Reporting Portal Closed

Wage, Hour, & Labor

• Colorado Overtime and Minimum Pay Updates

This information is provided as a courtesy, may change and is not intended as legal or tax guidance. Employers with questions or concerns outside the scope of a Payroll Service Provider are encouraged to seek the advice of a qualified CPA, Tax Attorney or Advisor.