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Legislative Updates Related to Coronavirus (COVID-19)

Alerts

We’re keeping you updated on legislative changes and how you can leverage Paylocity products to respond to the Coronavirus Disease 2019 (COVID-19).

Updated April 1, 2020

The COVID-19 pandemic is impacting families and businesses across the world, and it has mobilized state and federal government organizations in attempts to both slow the spread of the virus and to help Americans manage the personal and financial impact.

Employers across industries are in a challenging position and are, no doubt, figuring out how to navigate the situation as it changes every day. To help you stay informed on the impact on your people and your business, Paylocity is closely monitoring any new or updated state and federal legislation that may become effective as a response.

For details on these and other federal and state legislative changes, visit our Paylocity Knowledge Base.

Federal

Employees who may become ill due to COVID-19, or need to take leave to care for an ill family member, could become eligible to take Family and Medical Leave (FMLA). But with businesses being forced to close or significantly limit their operations and state-wide school closures, some for the rest of the school year, more extensive considerations continue to unfold. Additional measures already passed or in consideration at the federal level are listed below. Get a summary of FFCRA and the CARES Act and details on how we've updated Paylocity products to help you respond effectively.

What’s Passed and What’s Pending

State and Local

More than 30 states or localities have paid sick leave ordinances or paid family and medical leave ordinances already in place, but additional state-level legislation is in progress to offer support for families. Please be sure to check your state or local paid leave requirements for employee and employer eligibility requirements. Note: The CDC recommends that you do not ask employees for a doctor’s note to approve their paid leave requests.

See Shelter In Place Orders By State for a list of all states and local areas that have issued shelter in place and business closure orders.

Healthcare Coverage 

HDHP Coverage for Testing and Treatment

On March 11, the IRS released Notice 2020-15 to facilitate the nation’s response to the COVID-19 public health emergency by removing potential administrative and financial barriers to testing for and treatment of COVID-19. The notice allows for all medical care services and item purchases associated with testing for and treatment of COVID-19 to be disregarded in determining the status of a health plan as a High Deductible Health Plan (HDHP).

As a result, individuals covered by such a plan will not lose eligibility for HSA contributions merely because of the provision of those health benefits for testing and treatment of COVID-19.

OSHA Standards

OSHA has not released any COVID-19 specific requirements but has come out with a list of already required standards that will assist in preventing occupational exposure:

OSHA’s recordkeeping requirements require that employers record certain work-related illnesses and injuries on their OSHA 300 log. COVID-19 is a recordable illness if the employee contracts the virus during work hours.

Along with the federal OSHA standards, there are 28 states that have their own OSHA standards. Please see OSHA State Plans for more information on the state-specific standards.

Travel Guidance

The CDC has issued guidance for traveling within the United States and abroad. It is recommended that employers review their existing travel policies and take the necessary steps to ensure their employee population has a minimal risk of exposure.

Other Resources

Remember to check these sites regularly for the most up to date information on the COVID-19. 

We’ve also got a few podcast episodes and an upcoming webinar to help you.

We’re in this together. Check out our Coronavirus Preparedness Kit for COVID-19 facts and resources, communication templates, and tips on using the Paylocity suite during this heightened time. To stay up-to-date on the latest developments and tips on managing the impact of COVID-19 at your business, stay tuned at paylocity.com and follow us on LinkedInFacebookTwitter, and Instagram.


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