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Legislative Updates Related to Coronavirus (COVID-19)Alerts
We’re keeping you updated on legislative changes and how you can leverage Paylocity products to respond to the Coronavirus Disease 2019 (COVID-19).
Updated April 1, 2020
The COVID-19 pandemic is impacting families and businesses across the world, and it has mobilized state and federal government organizations in attempts to both slow the spread of the virus and to help Americans manage the personal and financial impact.
Employers across industries are in a challenging position and are, no doubt, figuring out how to navigate the situation as it changes every day. To help you stay informed on the impact on your people and your business, Paylocity is closely monitoring any new or updated state and federal legislation that may become effective as a response.
For details on these and other federal and state legislative changes, visit our Paylocity Knowledge Base.
Employees who may become ill due to COVID-19, or need to take leave to care for an ill family member, could become eligible to take Family and Medical Leave (FMLA). But with businesses being forced to close or significantly limit their operations and state-wide school closures, some for the rest of the school year, more extensive considerations continue to unfold. Additional measures already passed or in consideration at the federal level are listed below. Get a summary of FFCRA and the CARES Act and details on how we've updated Paylocity products to help you respond effectively.
What’s Passed and What’s Pending
- Coronavirus Aid, Relief and Economic Security (CARES) Act – passed
Visit our PEAK Knowledge Base for details.
- H.R.6201 Families First Coronavirus Response Act – passed
Families First Coronavirus Response Act Required Employee Notice Poster
- Identification of Essential Critical Infrastructure Workers During COVID-19 Response – passed
- IRS Extends Due Date for Tax Payments – passed
- IRS FAQs Clarify 2019 HSA Contributions – passed
- Tax Treatment of Employer-Provided Computer Equipment and Peripherals for Remote Employees – passed
- Stop Wage Garnishment and Collection Actions for Student Loan Borrowers due to COVID-19 Emergency – passed
- Routine visa services at all US embassies and consulates worldwide – suspended by US Department of State
State and Local
More than 30 states or localities have paid sick leave ordinances or paid family and medical leave ordinances already in place, but additional state-level legislation is in progress to offer support for families. Please be sure to check your state or local paid leave requirements for employee and employer eligibility requirements. Note: The CDC recommends that you do not ask employees for a doctor’s note to approve their paid leave requests.
- California Paid Sick and Medical Leave– guidance issued
- Emergency orders to eliminate waiting periods and expand benefits for partial unemployment claim
- Kentucky Emergency Paid Sick Leave Bill
- Ohio Emergency Paid Sick Leave Bill
- San Francisco Paid Sick Leave
- Washington Paid Family and Medical Leave– expanding coverage
- Senate CARES Act: Phase Three COVID-19 Response
See Shelter In Place Orders By State for a list of all states and local areas that have issued shelter in place and business closure orders.
HDHP Coverage for Testing and Treatment
On March 11, the IRS released Notice 2020-15 to facilitate the nation’s response to the COVID-19 public health emergency by removing potential administrative and financial barriers to testing for and treatment of COVID-19. The notice allows for all medical care services and item purchases associated with testing for and treatment of COVID-19 to be disregarded in determining the status of a health plan as a High Deductible Health Plan (HDHP).
As a result, individuals covered by such a plan will not lose eligibility for HSA contributions merely because of the provision of those health benefits for testing and treatment of COVID-19.
OSHA has not released any COVID-19 specific requirements but has come out with a list of already required standards that will assist in preventing occupational exposure:
OSHA’s recordkeeping requirements require that employers record certain work-related illnesses and injuries on their OSHA 300 log. COVID-19 is a recordable illness if the employee contracts the virus during work hours.
Along with the federal OSHA standards, there are 28 states that have their own OSHA standards. Please see OSHA State Plans for more information on the state-specific standards.
The CDC has issued guidance for traveling within the United States and abroad. It is recommended that employers review their existing travel policies and take the necessary steps to ensure their employee population has a minimal risk of exposure.
Remember to check these sites regularly for the most up to date information on the COVID-19.
- World Health Organization
- U.S Department of Health and Human Services
- Center for Disease Control and Prevention
We’ve also got a few podcast episodes and an upcoming webinar to help you.
- Live Webinar on April 1 at 2 pm CDT: How to Activate CARES and FFCRA in Paylocity Tools
- On-Demand Webinar: Review of the CARES Act
- Podcast: Employment Law Updates: Form I-9 and E-Verify During COVID-19
- Podcast: State-Specific Legislative Updates Related to Coronavirus
- Podcast: Families First Coronavirus Response Act
- Podcast: What You Should Know About Coronavirus: Preparing Your Organization
- Podcast: Navigating the Coronavirus Pandemic Q&A featuring CHRO Cheryl Johnson and Legal Counsel Lindsay Ditlow
- Podcast: Developing Resiliency featuring Ashley Nelson from Inseus: Part 1
- Podcast: Developing Resiliency with Ashley Nelson from Inseus: Part 2
We’re in this together. Check out our Coronavirus Preparedness Kit for COVID-19 facts and resources, communication templates, and tips on using the Paylocity suite during this heightened time. To stay up-to-date on the latest developments and tips on managing the impact of COVID-19 at your business, stay tuned at paylocity.com and follow us on LinkedIn, Facebook, Twitter, and Instagram.
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