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Paylocity News Expense Management Employee Experience

What’s New Blog | September 2025

September 2025 releases: A unified mobile experience for Finance & HR, SMS Announcements and more.
News
October 08, 2025

Finance

Spend Management in the Paylocity Mobile App

Whether it’s rapid reimbursements, quick purchase approvals, or complete visibility into pending actions, the app unifies expense workflows into a single, intuitive view—empowering both HR and Finance users to work faster, smarter, and with ease. With AI-powered, touchless expense reports, simply snap a photo and let the app capture and categorize receipts instantly—no more manual entry. Instantly access corporate cards and manage approvals with real-time notifications, all from one intuitive mobile app.

Community

Send SMS Messages to Increase Visibility of Important Announcements

Keep all employees informed of critical or urgent updates by sending announcements to their phones via SMS—fast, direct, and hard to miss. Each message includes a link to the full announcement in Community, and employees can reply “1” to confirm receipt, giving you real-time acknowledgment stats and confidence that no update goes unseen. For example, during a building evacuation or urgent equipment shutdown, you’ll know exactly who has seen and confirmed the alert.

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Scheduling

Speed Up Labor Planning with Budget and Forecast Imports

Align labor planning with financial goals—without manual data entry. Upload budget and sales data to compare scheduled labor with your budget, monitor labor percentages in real time, and adjust staffing on the fly to stay on track. Especially helpful for industries like restaurants, retail, and hospitality, this feature turns hours of data work into minutes.

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Workflows

Maintain Compliance with Audit Trail Reports

Every workflow is automatically tracked and exportable—giving admins instant access to a clear audit trail. With one click, generate Excel reports that internal and external auditors can use to foster compliance, trust, and insight. Whether managing a single company or multiple entities, you’ll have full visibility into configuration changes that impact critical employee data. 

 

Employee Voice

Turn Feedback into Action with Auto Reminders for Managers

Feedback only drives impact when managers act on it. Set up automated reminders to nudge managers to build action plans, guiding them straight to the Action Plan page where they can quickly set up an action plan to take meaningful steps toward employee engagement and experience.  

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If you’re already a Paylocity client, visit the Product Training Catalog, or PEAK for more details:

Want to learn more about these releases? Navigate to the Help Menu>What's New to find what is new for each product area! 

Seamless and Adaptable Expense Management

Manual expense reporting wastes time and frustrates employees and finance teams. Airbase by Paylocity automates the entire process with AI-powered, touchless workflows. Simply snap a receipt and get reimbursed fast — no spreadsheets, no delays. Finance gets real-time visibility, accurate coding, and a faster month-end close.

Streamline Business Expenses