Administrative Assistant (Part-time)

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. 

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

We give our employees what they need to succeed, including great benefits and perks! We offer 401(k) match and other perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.

When you feel like you belong, work is no longer work – it's personal. At Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Paylocity, we’re doing just that. Join us as we change the future and transform your career!

There are jobs and then there are careers. Since 1997, Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Paylocity and launch your career!

Hybrid: This role follows a hybrid schedule, requiring 3 days in the office at our Pilsen, Czechia location and 2 days remote per week. The in-office days are subject to business needs. Candidates must be able to commute to the office as required.  The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on-site requirements or schedule expectations, as necessary. 

Position Overview 

The Administrative Assistant will be a point of contact for facilities-related issues as well as provide administrative support to teams based in Czech Republic as needed.  The successful candidate will have experience in various areas of administrative support.  Primary duties will include assisting the teams with in-office functions such as office supplies, space planning, stock replenishment, events planning and vendor management.  Strong communication and organizational skills are required for this position. 

This is a part-time position (20hrs/week). The position is based in Prague, regular travel to Pilsen office will be required. 

Primary Responsibilities  

The below represents the primary duties of the position, others may be assigned as needed. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  

• Coordinate all in-office functions such as space and seat planning, shipping/receiving, mail services,  
• Maintain upkeep of office equipment and maintenance - submit work orders and schedule repairs for general office space and equipment to address issues. 
• Manage schedules for conference rooms and office spaces. 
• Manage incoming and outgoing correspondence, including mail and packages.  
• Coordinate with landlord and property management team regularly, ensuring landlord-provided services such as cleaning and building maintenance meet our needs.  
• Manage service contractors for the office for scheduled equipment maintenance.  
• Manage office security, including badging and access control.  
• Order and maintain office and kitchen supplies. 
• Helping with organizing events (catering, venues) and assisting with clerical work and administrative tasks 
• Responsibility for Health & Safety agenda related to Czech offices (Prague and Pilsen)  
• Provide facility specific assistance to the project management team as needed.  
• Respond to internal and external clients inquiries and concerns 
• Assist with site inspections (related to fire department, buildouts, etc.) 
• Other duties as assigned 

Education and Experience 

• High School degree required 
• 2 years or more experience working in administration support or office services  
• Strong written and oral communication skills 
• Fluent in Czech and English 
• Proficiency with Microsoft Office programs; excel, word and outlook  
• Excellent verbal and written communication skills 
• Excellent organizational skills and attention to detail 
• Ability to stay organized while overseeing multiple initiatives and work well in a fast-paced environment. 
• Flexibility to travel to Pilsen office (cca 1x/ 3 months) 

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better. 

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. 

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

Your personal data will be processed for recruitment purposes in accordance with our Notice of Privacy Practices for Job Applicants and applicable data protection laws.