Manager Data Conversion Ops

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. 

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. 

We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business. 

Help our award-winning technology company run effectively as you take on big challenges and find solutions with a position in Operations.

Use your problem-solving skills to shape the way others see Paylocity. Launch your career with us! 

This is a 100% in-office role based at our Schaumburg, IL location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours. 

Position Overview

The Manager Data Conversion plays a pivotal role in ensuring the seamless execution of high-quality Data Conversions. This role involves managing a team, overseeing employee training, and upholding Paylocity's standards. The Data Conversion Manager collaborates closely with Implementation Managers, providing valuable insights into staff performance, data-related issues, and strategies for departmental enhancement. By working alongside the Director, the Manager contributes to strategic initiatives aimed at enhancing operational efficiency and optimizing tool utilization. The Manager is responsible for identifying training gaps, enhancing performance, and fostering a positive work culture.

Primary Responsibilities

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lead and manage the day-to-day operations of the Data Conversion team, providing guidance, coaching, and mentorship to team leaders.
• Empower Team Leads to effectively develop and motivate their teams, ensuring alignment with departmental objectives.
• Drive alignment of tools and processes across Data Conversion teams through well-executed initiatives.
• Collaborate with the Director to develop and implement adjustments for organizational effectiveness.
• Initiate and oversee process improvement projects aimed at boosting operational efficiency and minimizing defects.
• Maintain consistent policies and procedures by partnering with other departments within the organization.
• Coordinate with the Internal Training department to assess and manage employees' training needs and bridge any gaps.
• Ensure up-to-date documentation and tools for Data Conversion and internal training purposes.
• Design and implement employee motivation programs and incentives to drive engagement.
• Address disciplinary matters when needed, providing guidance and coaching.
• Offer constructive feedback to employees, nurturing a culture of continuous improvement.
• Cultivate opportunities for self and team development within the framework of corporate goals and values.
• Collaborate with the Department Director to allocate and manage resources effectively.
• Lead the recruitment and onboarding of new team members, fostering strong relationships from day one.
• Foster a positive work environment that encourages open communication, learning, and recognition in line with organizational values.
• Demonstrate flexibility in day-to-day responsibilities, showcasing agility in response to evolving needs.

Education and Experience

• Bachelor’s degree in a related field or equivalent experience.
• Minimum of 2 years of management experience.
• Proficiency in Project Management and/or Change Management.
• Experience with evaluating, implementing, and utilizing ETL tools.
• Process improvement mindset to the required section as part of a dealbreaker
• Preferred Skills:
• Experience in programming and/or product management.
• Minimum of 3 years of experience in Payroll Implementation.
• Excellent proficiency in Access, Excel, and SQL.
• Demonstrated mindset for Process Improvement.
• Six Sigma experience.
• Familiarity with various payroll applications.
• Background in team development and workflow processes within a matrix environment.

Physical requirements

• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. 

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed. 

The base pay range for this position is $89,300 - $127,600 /yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is eligible for an annual bonus and restricted stock unit grant based on individual performance in addition to a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers. 

Your personal data will be processed for recruitment purposes in accordance with our Notice of Privacy Practices for Job Applicants and applicable data protection laws.