Senior Regional People Operations Specialist

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by providing an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. 

Paylocity acquired Airbase!

Airbase Inc., a modern finance and spend management software solution that combines bill pay / accounts payable automation, expense management, corporate cards and procurement capabilities. The acquisition of Airbase represents an expansion of Paylocity’s suite and is expected to deliver incremental integrated value to HR and finance leaders in managing all of their spend on a single platform – expanding the Paylocity total addressable market beyond HCM and further into the Office of the CFO. 

We give our employees what they need to succeed, including great benefits and perks! We offer various benefits, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Airbase by Paylocity, people matter most and have always been at the heart of our business. 

Help Airbase by Paylocity enhance communication and enable employees to connect, collaborate, and create from anywhere with a position in Product & Technology! 

Want to develop the strategies and principles needed to deliver compelling software? Join our team and help us enhance our all-in-one software platform, elevate our one-of-a-kind technology, and improve the employee experience. 

Take your career to the next level at one of G2's Top 100 Software Companies. Explore our Product & Technology positions to see where you fit! 

This role follows a hybrid schedule, requiring two days in the office at our Bangaluru, Karnataka location and three days remote per week. The in-office days are subject to business needs. Candidates must be able to commute to the office as required.  The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on-site requirements or schedule expectations, as necessary. 

Position Overview

The Sr. Regional People Operations Specialist will work closely with local HR leadership and regional management teams to provide hands-on HR support, ensuring that HR policies, programs, and processes are effectively managed across the region. This role will support a wide range of HR functions, including onboarding, payroll and benefits, HR systems, and document management. They will be proactive, organized, and able to manage HR operations across the region with a focus on employee satisfaction and operational efficiency.

Primary Responsibilities 

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is intended to reflect the general scope of responsibilities for this role and may vary based on business needs, regional requirements, or local regulatory considerations.

• Administer new hire onboarding and orientation.
• Responsible for the background verification process for new hires, ensuring all checks are completed in compliance with company standards.
• Provide accurate payroll inputs, ensuring timely and correct processing of employee compensation.
• Manage end-to-end employee benefits programs, ensuring seamless enrolment, changes, and communication for employees
• Maintain and organize accurate employee documentation, ensuring all records are up-to-date and compliant with regulations.
• Act as the primary point of contact for internal and external HR audits, ensuring all necessary documentation and processes are in place for review. Maintain system compliance and ensures HR configurations are aligned with internal controls, policies, and regulations.
• Utilize advanced knowledge of HR systems and processes to facilitate employee inquiries, ensuring accurate and timely responses.
• Organize and support in-person meetings and company events and ensuring smooth logistics.
• Oversees employee movements (e.g., transfers, promotions) within applicable HR systems, ensuring accurate documentation and compliance.
• Provide support to the departing employee in understanding their post-employment benefits, assist with the transition process and providing necessary documents for.
• Ensure all necessary separation paperwork is completed, including experience letters and final settlement agreements, in compliance with company policies and legal requirements.
• Proactively identify and resolve data issues to maintain the accuracy and integrity of HR-related data in all systems.
• Deploy HR policies, systems, programs, and practices across assigned business units to drive organizational alignment and employee engagement.
• Investigate employee complaints, providing guidance and support to resolve conflicts while maintaining a positive workplace environment.
• Recommend and implement new approaches, policies, and procedures to continuously improve departmental efficiencies and enhance the employee experience.
• Manage multiple HR initiatives concurrently, balancing generalist responsibilities with the effective execution of specialized HR functions.
• Independently applies company policies and procedures to resolve employee issues and challenges, ensuring timely and accurate solutions.
• Demonstrate the ability to manage day-to-day work autonomously,with minimal guidance, while seeking direction for new or complex assignments.

Education and Experience

• Bachelor’s degree (or equivalent) in Business Administration, Human Resources, Information Systems, Analytics, or a related field required; an equivalent combination of education and relevant experience will be considered in lieu of a degree.
• Minimum 4 years of HR experience 
• Familiarity with a wide variety of HR concepts, practices and procedures
• Good knowledge of local employment law 
• Ability to handle confidential information with great sensitivity
• Strong skills in interpersonal communication, writing, and organization
• Strong computer skills (MS Word, MS Excel and HRIS systems)

Physical requirements

• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Work Location: Embassy Golf Links Business Park, Sunriver Building , 3rd floor Challaghatta, Bengaluru, Karnataka 560071 

Airbase by Paylocity is an equal-opportunity employer. We are committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Airbase by Paylocity, we believe diversity makes us better. We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting accessibility@paylocity.com 

Your personal data will be processed for recruitment purposes in accordance with our Notice of Privacy Practices for Job Applicants and applicable data protection laws.