Dedicated Tax Support
Lessen your burden of liability with assistance from our experts. Paylocity is a Registered Reporting Agent with the IRS in all 50 states, Puerto Rico, Virgin Islands, and Guam.
Locate Your W-2
Access your W-2 and simplify your tax filing experience.
W-2s will start becoming available on or after January 16, 2026.
- Paylocity Portal Instructions
- Mobile App Instructions
Paylocity Portal Instructions
- Log into Paylocity.com
- If you have the new Home experience: Go to Employees > Person Record. Select the Pay tab, and then select Tax Forms.
- If you have access to the Employee Self-Service portal: Go to Pay Tile > More > Tax Forms > Select Tax Form.
- Select your 2025 tax form.
- Download your W-2.
You’ll have the option to password-protect the document or waive the protection, after which you can view the PDF file.
Mobile App Instructions
- Download the Paylocity app from the iOS App Store or Google Play Store.
- In the Paylocity app, select Pay > Tax Forms > 2025.
- Select 2025 to view your most recent W-2.
- Tap the envelope icon at the bottom right to send this information to your email address. You’ll need to create a password for the PDF.
Frequently Asked Questions
Where is my W-2?
You’ll be able to access your W-2 electronically starting January 16, 2026. Printed forms will begin mailing on January 14, 2026 unless you opted for paperless. If you don’t receive your W-2 by January 31, 2026, please access your W-2 electronically or contact your HR department for assistance.
How do I access my W-2?
On desktop:
- If you use Paylocity Home: Navigate to Paylocity > Home > Employees > Person Record. Select the Pay tab, and then select Tax Forms.
- If you use the Employee Self-Service portal in Paylocity: Navigate to Paylocity > Employee Self-Service > Pay Tile > More > Tax Forms > Select Tax Form.
On mobile:
- In the Paylocity app, select Pay > Tax Forms > 2025.
If you can’t access your W-2, please contact your HR team—even if you’re no longer employed there.
What do I do if there’s an error on my W-2?
If there’s an error on your tax form, please contact your HR team—even if you’re no longer employed there.
What is the easiest way for me to file my taxes?
Starting January 16, 2026, you can import your W-2 directly from Paylocity to TurboTax, H&R Block, or TaxAct for fast and secure filing. You can take advantage of a 25% discount on federal and state filing when you file online with TaxAct.
- Expense Management
- Tax Services
- On Demand Payment
- Garnishment Managed Services
- Global Payroll
Expense Management
Easy Expense Management
Minimize manual data entry and automatically add reimbursements to paychecks. Eliminate paper shuffling with a tool built directly into your payroll software.
On Demand Payment
A Competitive Employee Benefit
Boost recruiting and retention by offering early access to earned wages. Reduce employees’ financial stress with zero impact on your payroll process and cash flow.
Garnishment Managed Services
Hassle-Free Garnishment Management
Wage garnishments are common, complicated, and can result in severe consequences if mishandled. Paylocity’s dedicated team of experts can handle every step of the garnishment process on your behalf to prevent costly mistakes.
Global Payroll
Seamless International Support
Take the stress out of managing international employees and foreign currencies with a seamlessly integrated solution. Paylocity provides integrated global payroll with real-time access to aggregated payroll data across 100+ countries.
- Expense Management
- Tax Services
- On Demand Payment
- Garnishment Managed Services
- Global Payroll
Expense Management
Easy Expense Management
Minimize manual data entry and automatically add reimbursements to paychecks. Eliminate paper shuffling with a tool built directly into your payroll software.
Tax Services
Dedicated Tax Support
Lessen your burden of liability with assistance from our experts. Paylocity is a Registered Reporting Agent with the IRS in all 50 states, Puerto Rico, Virgin Islands, and Guam.
On Demand Payment
A Competitive Employee Benefit
Boost recruiting and retention by offering early access to earned wages. Reduce employees’ financial stress with zero impact on your payroll process and cash flow.
Garnishment Managed Services
Hassle-Free Garnishment Management
Wage garnishments are common, complicated, and can result in severe consequences if mishandled. Paylocity’s dedicated team of experts can handle every step of the garnishment process on your behalf to prevent costly mistakes.
Global Payroll
Seamless International Support
Take the stress out of managing international employees and foreign currencies with a seamlessly integrated solution. Paylocity provides integrated global payroll with real-time access to aggregated payroll data across 100+ countries.
Self-Serve Resources with PEAK Knowledge Base
Visit our in-product knowledge base to search your questions, access how-too guides by topic, get step-by-step instructions, product trainings and more! Getting there is easy.
1. Log in to the Paylocity desktop portal.
2. Click "Help."
3. Click "Knowledge Base."