With Paylocity’s digital onboarding solution, automate tasks, simplify compliance, and focus on people—not paperwork. The result? Faster productivity and stronger retention from day one.
Employee Onboarding Software
Power impact from day one.
Accelerate Results with Onboarding That
Connects, Complies, and Scales
Scale Onboarding with Automation and Oversight
Automate manual tasks with checklists tailored by role, team, or location. Real-time tracking, alerts, and integrated data flow across Recruiting, HR & Payroll eliminate manual entry and reduce errors.
Simplify Compliance and Reduce Risk
Compliance is made easy with automated, built-in tools that securely collect signatures and store documents like I-9s and withholding forms. Track work authorization expirations, initiate background checks, and maintain full audit trails — all in one centralized, compliant-ready system
Impress Early, Succeed Long-Term
Empower new hires to promptly complete pre-boarding tasks from anywhere, on any device. From acknowledging handbooks to signing and uploading compliance documentation and setting up direct deposit, the app guides them through each step—boosting first-week productivity and laying the foundation for long-term retention.
Unify and Protect Employee Data
Securely store sensitive employee data, including tax and compliance forms, in one secure digital record. Eliminate duplicate entry and access accurate, real-time information across systems to support smooth transitions and consistent data integrity.
Provide the Tools to Succeed
Automatically assign and track new hire training in LMS to ensure new hires have the resources they need from the start—and of course to cover off on any necessary compliance-oriented training. Keep a pulse on their progress by sending automated 30-, 60-, and 90-day surveys with Employee Voice.
Jumpstart Collaboration and Alignment
Foster early connection and alignment by introducing new hires through leadership welcome videos and connecting them to peers via social profiles and Community groups. Set goals collaboratively and establish ongoing 1-on-1s using Performance.
Create a Community at Work
Community, Paylocity’s social collaboration hub, provides new hires a unique way to meet their team and start their journey — from an ice breaker survey launched automatically in a team group with their direct supervisor and teammates, to org charts, file collaboration tools, and chat features. Employees can feel right at home with their peers and develop that crucial at-work social network without even setting foot in an office.
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Frequently Asked Questions
Onboarding software can help you manage the administrative aspect of new hire transitions, including collecting essential information such as tax forms, I-9 verifications, and direct deposit information. With Paylocity Onboarding, new hires complete onboarding tasks digitally, anywhere. They can even complete them on their mobile device via our Mobile App. Paylocity suite also helps HR teams integrate new employees into the organization through features like customized welcome messages, automated pulse check surveys, and customized training.
Onboarding is an essential first impression between an employee and employer, and sets the foundation for workforce retention. Onboarding improves the employee experience by:
- Making employees feel welcome into their teams and company.
- Helping support the new employee’s transition instead of spending hours doing paperwork.
- Ensuring compliance.
- Improving new hire productivity.
Onboarding software helps ensure these early goals are achieved and makes onboarding processes more streamlined and efficient.
Here are some top tips on how to use an employee onboarding system to improve your overall onboarding processes.
- Invest in an automated onboarding platform that will streamline the administrative and logistical aspects of onboarding and set the stage for new hire success even before their start date. The right software will automate processes and save time so you can focus on making new employees feel welcome.
- Focus on instilling belonging. It’s important for your new employees to feel connected to the organization and their team, so integrate interactions like personalized welcome messages and celebrating accomplishments through peer recognition as a part of onboarding – all of which can be done with an all-in-one onboarding software.
- Send automated surveys to new hires through your onboarding software at set intervals. Use these to collect feedback on potential issues and adjust your processes accordingly.
For more detailed information, review our employee onboarding guide to learn how to make your new hire onboarding as seamless as possible.
Onboarding remote employees comes with unique challenges. Fortunately, a technology-forward onboarding experience is a great way to engage employees. With the Paylocity Mobile App and online onboarding portal, you can eliminate paperwork and reduce administrative burden. This gives you more time to engage new hires immediately and provides them with an impressive and seamless experience.
Research shows that a strong onboarding experience can improve new hire retention by 82% and productivity by more than 70%. Therefore, it’s critical to ensure new hires feel welcomed to the team, acclimated to and confident in their new role, and aligned with company philosophy.
Onboarding compliance is the process of ensuring new hires complete all legally required forms during onboarding—such as Form I-9, W-4s, and employment authorizations—while staying aligned with federal and state regulations. Paylocity simplifies onboarding compliance by providing a centralized platform to securely collect, store, and track forms, simplify I-9 verifications and reverifications, guide employees with intuitive form wizards, and integrate background checks directly into your hiring workflow—all while keeping your organization audit-ready and protected from compliance risks.