Accelerate leave administration with automated eligibility determination and workflow-driven processes. Complete forms, approvals, and documentation faster while improving accuracy and reducing administrative effort.
Absence Management Software
Complex rules. Personalized plans. Clarity through AI.
Make leave clearer for employees and lighter for HR with AI-native absence management. Automate leave administration, navigate compliance with confidence, and deliver a seamless employee experience – all in one platform.
Automated absence management, from request to return
Eliminate manual paperwork
Reduce compliance risk
Navigate evolving regulations with policy-aware automation. Manage overlapping entitlements, multistate requirements, and company-specific rules with guided workflows, task lists, and automated reminders.
Standardize processes for success
Drive consistency with automated, guided experiences that standardize workflows and decisions. Reduce variability, align stakeholders, and improve employee experience.
Gain complete visibility into leave cases
Monitor leave cases from request to return in a single view. Track milestones, documents, decisions, and status updates in real time, so HR can respond quickly and confidently.
Strengthen audit readiness
Capture every decision, document, form, and action throughout the leave lifecycle. Maintain a complete record that improves defensibility and helps reduce organizational risk.
An AI leave expert for every employee
Simplify every leave decision
Provide AI-powered guidance tailored to each employee's situation, company policies, and leave requirements. Help employees understand options and next steps without waiting for HR.
Generate personalized leave plans
Automatically create leave plans based on federal, state, and company policies. Deliver accurate guidance at scale while reducing manual work for HR teams.
Empower Employee Self-Service
Give employees anytime access to leave information, eligibility details, filing support, and status updates through multilingual AI. Reduce confusion, answer questions faster, and make interactions easier.
Stay informed every step of the way
Keep employees connected through a unified leave experience that tracks requests, tasks, documents, and milestones. Improve visibility and support employees from request to return.
Streamline HR Operations
Automate routine questions and administrative tasks with AI-powered support. Help employees find answers on their own and free HR teams to focus on strategic initiatives.
An AI leave expert for every employee
Simplify every leave decision
Provide AI-powered guidance tailored to each employee's situation, company policies, and leave requirements. Help employees understand options and next steps without waiting for HR.
Generate personalized leave plans
Automatically create leave plans based on federal, state, and company policies. Deliver accurate guidance at scale while reducing manual work for HR teams.
Empower Employee Self-Service
Give employees anytime access to leave information, eligibility details, filing support, and status updates through multilingual AI. Reduce confusion, answer questions faster, and make interactions easier.
Stay informed every step of the way
Keep employees connected through a unified leave experience that tracks requests, tasks, documents, and milestones. Improve visibility and support employees from request to return.
Streamline HR Operations
Automate routine questions and administrative tasks with AI-powered support. Help employees find answers on their own and free HR teams to focus on strategic initiatives.
Frequently asked questions
What is absence management?
Absence management is the process of managing employee leaves and absences from request to return to work. It includes determining eligibility, administering leave policies, tracking leave entitlements, managing documentation, supporting compliance with federal and state regulations, and keeping employees informed throughout their leave journey.
How does absence management differ from PTO tracking?
PTO tracking primarily focuses on planned time off, such as vacation, personal days, and sick time.
Absence management addresses more complex leave scenarios, including parental, medical, caregiver, military, and protected leaves that often require documentation, eligibility reviews, compliance considerations, and ongoing case management.
What compliance challenges do employers face when managing leave?
Employers must comply with a range of federal and state leave laws that can vary based on employee location, eligibility, and reason for leave. Common regulations include:
- Family and Medical Leave Act (FMLA) for eligible employees requiring family or medical leave.
- State Paid Family and Medical Leave (PFML) programs, which may provide paid benefits and have requirements that differ from federal law.
- Americans with Disabilities Act (ADA), which may require leave as a reasonable accommodation.
- Military leave protections under Uniformed Services Employment and Reemployment Rights Act (USERRA).
- State paid sick leave laws, which often have unique accrual, usage, and notice requirements.
- Short-term disability and other employer-sponsored leave policies, which must be administered consistently alongside statutory leave programs.
In addition to understanding applicable laws, employers must accurately determine employee eligibility, manage overlapping leave entitlements, provide required notices, maintain documentation, track deadlines, and stay current as regulations evolve.
What are the benefits of absence management software?
Employees often navigate leave during important and sometimes stressful life events. Paylocity’s Absence management software can provide clarity, transparency, and personalized support, helping employees understand their options, complete required steps, and feel more confident throughout the process.
Absence management software can help organizations:
- Reduce manual administrative work through automation.
- Improve consistency across leave cases and processes.
- Strengthen confidence in compliance efforts.
- Provide employees with clearer guidance and support.
- Increase visibility into leave activity and case status.
- Deliver a more seamless experience for employees and HR teams alike.
Does Paylocity’s leave management solution support multi-state employers?
Yes. Paylocity can help organizations navigate complex leave requirements across multiple states. The platform accounts for overlapping federal, state, and employer-specific policies, helping HR teams manage compliance with greater confidence and consistency.
What types of leave does Paylocity’s absence management software support?
Paylocity supports the following leave types:
- Parental
- Medical
- Caregiver
- Military
The platform is designed to help organizations manage leave virtually through a single, guided experience while supporting compliance with federal, state, and employer-specific requirements.
How does Paylocity use AI to support employers and employees throughout the leave lifecycle?
Paylocity uses AI to simplify and automate the leave experience from request to return.
Employees receive personalized, multilingual guidance that helps them understand their leave options, eligibility, required documentation, and next steps, enabling them to navigate leave with greater confidence and less reliance on HR.
For employers, AI helps reduce administrative burden by automating key tasks such as eligibility determination, workflow management, reminders, documentation collection, and leave plan generation. The solution also provides policy-aware guidance that incorporates federal, state, and company-specific requirements, helping organizations manage leave more consistently and confidently.
By combining intelligent automation with personalized employee support, Paylocity helps organizations save time, reduce manual effort, improve compliance confidence, and deliver a better leave experience for everyone involved.