10 Best Payroll Software Solutions for Healthcare

Payroll in healthcare is complicated. Between last-minute shift swaps, float pools, and variable schedules, administrators often struggle to ensure accurate pay. Add missed punches or multiple pay periods, and it’s easy for errors to slip through. That’s why selecting the best payroll software for healthcare matters.

The right healthcare payroll software pulls in time and scheduling data. It automatically calculates overtime, differentials, and retro pay, and gives managers clear audit trails and exception dashboards. This post highlights top solutions built to meet the unique payroll requirements of healthcare organizations.

Best payroll software for healthcare in 2026

The table below provides an overview of leading payroll software options for healthcare organizations. These solutions are listed for reference and are not ranked in any particular order.

Best for: All-in-one HR, payroll, and expense management

Paylocity is built for the way healthcare payroll actually works. Our payroll system handles complex pay rules, such as shift differentials, overtime, and on-call pay, while pulling hours directly from time and labor tracking systems. This reduces manual entry and payroll errors, which is critical for teams managing variable schedules and credential-based roles.

Payroll, taxes, and compliance live in one system, so HR teams can run payroll with confidence and spend less time fixing issues. Employees can access pay details and track time from a mobile app, which supports frontline staff working long or irregular shifts.

Key features:

• Multi‑entity and cross‑shift payroll processing: Handle payroll across departments, locations, and pay groups with automated tax and wage calculations, supporting complex shift patterns and multi-facility operations.
• Fostering payroll compliance: Centralize tax filings and compliance tasks, reducing manual work and helping to keep healthcare organizations aligned with federal and state payroll regulations.
• Mobile access: Mobile self‑service for pay stubs and wage information, helping improve employee retention and convenience.
• General ledger mapping: Allows organizations to update GL configurations on their own or leverage specialized implementation and custom reporting for flexibility.
• Healthcare training bundle (via LMS): Healthcare customers can receive access to a tailored grouping of compliance-related courses necessary for their industry.
• Credential‑based pay calculations: Automate pay for multiple types, including differential pay, overtime, and on‑demand wages, ensuring healthcare staff are paid accurately based on hours and configured pay codes.

Pricing: Custom

2. HR for Health

Best for: Small practice clinical compliance

HR for Health offers an integrated payroll solution designed for healthcare practices, including dental, medical, veterinary, and related clinics. Its payroll tool processes pay runs with a “one‑click” integrated payroll that connects directly to time clocks and time‑off tracking, helping practices calculate wages, bonuses, overtime, and compliance with payroll requirements.

The company partners with Gusto Embedded to power payroll, combining healthcare compliance expertise with automated tax, payroll, and time-off tracking to reduce errors and administrative work.

Users have reported that HR for Health temporarily stopped 401(k) deferrals, which also paused employer contributions and potential earnings.Trustpilot - HR for Health

Key features:

• Automated license and CE tracking: HR for Health tracks staff licenses and continuing education, sending alerts before expiration to keep credentials current and ensure compliance.
• Cloud-based document storage: Cloud‑based document storage that lets practices securely store and access payroll-related documents, including pay stubs, tax forms, and wage records, in a centralized online system.
• Integrated payroll processing: Automates payroll runs for healthcare practices, calculating wages, overtime, and bonuses while linking directly to employee hours and time-off tracking.

Pricing:HR for Health Pricing

• Basic: $179/mo
• Essentials: $249/mo
• Plus: $348/mo
• Premium: $374/mo

3. Gusto

Best for: Small clinic automated tax-filing 

Gusto provides full‑service payroll designed to automate pay processing for small and mid‑sized organizations, including healthcare practices with hourly, salaried, and contractor pay types.

Its system handles unlimited payroll runs, calculates and files federal, state, and local payroll taxes, and integrates time tracking and benefits deductions directly into paycheck calculations.

Users report that Gusto handles basic payroll adequately, but many find the platform unintuitive and difficult to navigate for tasks like bonuses, tax setup, and benefits management. Reviews frequently cite customer support as slow or unhelpful, with ongoing issues around payroll errors, tax filings, and account setup.Trustpilot - Gusto

Key features:

• Automated payroll and tax compliance: Calculates and files federal, state, and local payroll taxes automatically, keeps up with changing tax laws, and stores employee I-9s, W-2s, and contractor 1099s securely online.
• Pay contractors worldwide: Run payroll 24/7 with instant pay, same-day pay, or scheduled payouts to fit cash-flow needs. Employees can pay contractors in over 120 countries with no extra setup.Gusto - Global pay
• Integrated time tracking for hourly workers: Gusto tracks hours, breaks, and lunches with geolocation, ensuring accurate wage calculations.

Pricing:Gusto - Pricing

• Simple: $49/mo
• Plus: $80/mo
• Premium: $180/mo

4. Workforce

Best for: Complex pay rules

Workforce.com is a unified workforce management and payroll platform built to handle the complexities of hourly and shift‑based pay. Its healthcare payroll tools also support specialty pay rates, overtime and shift differentials, and real‑time approvals so organizations with variable schedules can pay accurately and on time.

Users have reported that the software does not fully meet expectations and that they have difficulty accessing certain features, with some noting delays or issues obtaining refunds.Trustpilot - Workforce

Key features:

• Specialty pay and shift differential automation: Automatically calculates specialty pay rates, overtime, and shift differentials directly on timesheets.
• Daily timesheet validation and reminders: Sends daily reminders and prompts to complete and approve timesheets, reducing missing or incomplete data before payroll runs.
• Payroll‑based journal (PBJ) reporting support for aged care payrolls: Automated PBJ reporting support specific to healthcare payroll needs helps generate audit‑ready staffing and pay data for regulatory reporting.

Pricing: Custom

5. OnPay

Best for: Flat-fee payroll

OnPay provides full‑service payroll that simplifies complex pay runs by automating calculations, tax withholdings, filings, and multi‑state payroll within a single dashboard.

OnPay lets you run payroll as often as needed with multiple pay schedules and pay rates, handle W‑2 employees and 1099 contractors together, and generate year‑end tax forms, without extra fees for state variation or pay frequency.

While mostly praised, some users have reported that OnPay’s support can be slow and inconsistent, particularly when handling state payroll issues or guidance requests.G2 - OnPay

Key features:

• Unlimited pay runs with flexible schedules: Lets you run payroll as often as needed and set multiple pay schedules or custom rates for different groups of workers.
• Integrated garnishment and unemployment insurance handling:  Manages wage garnishments and withholds federal and state unemployment insurance with each pay run.
• Detailed payroll reporting and export capabilities: Custom and prebuilt payroll reports that can filter by employee type, location, and department.

Pricing:OnPay - Pricing

• Base fee: $49/mo + $6/mo per person

6. Workday

Best for: Large global medical businesses.

Workday provides a payroll system that automates complex payroll calculations while integrating with HR data, including job changes, benefits, time tracking, and compensation. Payroll runs are calculated from current employee data, reducing manual entry.

The system supports multi-country payroll and integrates with certified payroll partners, enabling organizations to manage employees across multiple regions while consolidating reporting. It also gives real-time visibility into labor costs, pay distributions, and compliance tracking.

Some reviewers say that users report that Workday’s interface is difficult to navigate, with many core tasks such as viewing job history, running reports, or updating employee information being unintuitive and time-consuming.G2 - Workday

Key features:

• Real-time payroll processing with automated regulatory updates: Apply tax rules and regulatory changes for federal, state, and local jurisdictions, reducing manual corrections and missed compliance requirements.
• Unified employee self-service for payroll data: Employees can view pay stubs, tax documents, and payroll history through a mobile-friendly portal.
• Global payroll coordination with partner ecosystem: Workday integrates native payroll processing with certified local payroll providers, enabling centralized oversight while processing local payroll in accordance with regional regulations and reporting requirements.

Pricing: Custom

7. Dayforce

Best for: Real-time continuous pay calculations

Dayforce manages payroll by continuously calculating pay as time and HR data change, rather than waiting for end-of-period batch runs. This means payroll reflects the latest hours, deductions, and changes without manual syncing. This means payroll reflects the latest hours, deductions, and changes without manual syncing.

Payroll also supports global operations through native processing and partner integrations, with reporting tools that let teams review pay outcomes and compliance status before finalizing runs.

Users report that Dayforce can be slow to update due to limited admin-level configuration options, and that customer support can be difficult to communicate with.G2 - Dayforce

Key features:

• Continuous payroll calculation throughout the pay period: Recalculates net pay in real time as changes are made to time, benefits, or HR records, reducing reconciliation work and helping payroll teams see final pay results before submitting runs. (turn0search0
• Dayforce Wallet on‑demand pay option: Within payroll, employees can access a portion of their already earned wages through Dayforce Wallet on a mobile app and prepaid card, providing flexible access to earned pay outside of standard payroll cycles.
• Global compliance support: Provides dedicated partners to help organizations stay up to date with regulatory changes in 200+ countries and territories.Global Compliance

Pricing: Custom

8. Paychex

Best for: Healthcare regulatory monitoring

Paychex provides a payroll system that automates pay processing, tax administration, and paycheck previews while integrating with employee self‑service tools.

Payroll runs can be processed online or via mobile, tax calculations and filings are handled automatically, and employees can access pay stubs and tax documents through a portal. The system also supports flexible pay delivery methods, including direct deposit, pay cards, and on‑demand access to earned wages.

While Paychex offers a wide range of payroll features, several users have reported challenges with Paychex. These include interruptions in 401(k) distributions, limited integration between payroll and benefits modules, and difficulties during open enrollment.G2 - Paychex

Payroll‑specific features

• Paychex Pre-Check®: Paychex Pre‑Check lets employees review upcoming paystubs before payroll is finalized so they can identify errors and flag discrepancies ahead of payday.
• Paychex Flex® mobile app: Lets administrators run and submit payroll from a smartphone or tablet, review employee data, and make updates without needing to be at a desktop.
• Flexible employee payout options: Paychex supports multiple payout methods, including direct deposit, pay cards, and on‑demand access to earned wages, giving workers a choice in how they receive pay.

Pricing: Custom

9. ADP

Best for: Standardized payroll processing tied to compliance

ADP offers an online payroll system that automates calculations, deductions, and payments while integrating with time‑tracking and HR data.

Employers can process payroll runs from web or mobile, employees and admins can access key payroll forms and pay stubs in a portal, and the system updates tax tables to reflect federal, state, and local requirements. ADP is often chosen where organizations need standardized payroll processing tied to compliance.

According to some reviews, the system can be difficult to navigate, with basic tasks spread across multiple disconnected areas, making it inefficient for managers and employees without training. Users also report limited customer support, with no consistent point of contact and inconsistent follow-through on issues.G2 - ADP

Key features:

• Compliance support for multi-location operations: Tools and guidance to ensure employers meet compliance obligations across different provinces or regions.
• New‑hire reporting integration: New‑hire data required by state agencies can be submitted directly during payroll, helping practices stay compliant with mandated reporting deadlines.
• Automated paydata integration: Send hours and earnings from your HCM or ERP system directly into ADP Workforce Now as a paydata batch, reducing manual data entry and imports.

Pricing: Custom 

10. UKG Pro

Best for: Hospital workforce labor analytics

UKG Pro provides a payroll system that automates pay calculations and tax updates while integrating with time, HR, and workforce data. Payroll processes reflect live changes to hours, pay adjustments, and deductions without waiting for separate batch runs.

The solution offers flexible payout options, such as earned wage access, and provides employee self‑service access to pay stubs and tax forms. It also supports global payroll operations through a unified dashboard that manages local compliance and currency management.

Users report that UKG Pro’s mobile-only design can be limiting, with slow performance outside of Wi-Fi and challenges in applying PTO or accessing printable information.G2 - UKG Pro

Key features:

• Real‑time payroll engine with live calculations: UKG Pro recalculates gross‑to‑net pay as timesheets or payroll data change, helping ensure payroll reflects current hours and deduction rules before runs are finalized.
• Earned wage access and flexible pay options: The system supports earned wage access and early direct deposit, letting employees withdraw portions of earned pay or receive pay early without disrupting scheduled payroll runs.
• Multi‑currency and global payroll support: UKG Pro’s payroll can be managed across 160+ countries15 with support for localized tax rules, multiple currencies, and integrated reporting to help organizations consolidate international payroll.

Pricing: Custom

Features to look for when choosing healthcare payroll software

Healthcare payroll has unique complexities, from variable shifts and overtime rules to credential tracking and regulatory compliance. The right software automates these processes, reduces manual errors, and gives administrators visibility into labor costs while supporting staff needs.

Below are key payroll features to consider when evaluating payroll solutions for your organization.

Automated shift differentials and complex medical pay rules

Healthcare staff often work nights, weekends, holidays, or float across units, and payroll needs to reflect these variations. A robust payroll rule engine automates shift differentials, on-call pay, and float pool calculations. This reduces manual overrides and ensures nurses and clinical staff are compensated accurately for all shift types.

Clinical credential and license tracking

Medical licenses, certifications, and continuing education credits must be current to remain compliant. Payroll platforms that integrate credential tracking can send automated alerts for upcoming expirations, preventing compliance gaps and keeping the workforce ready for audits and surveys.

HIPAA safeguards and data access controls

Payroll systems often handle sensitive health-related information through benefits, leave management, and reporting. Look for role-based access controls, audit logs, encryption, and secure document workflows to limit who can view sensitive data and maintain a clear access trail for compliance reviews.

Labor cost allocation by unit or department

Tracking labor spend across different wings, departments, or specialties helps administrators manage staffing ratios and overtime costs in real time. This visibility enables better financial management, ensuring resources are used efficiently while protecting thin healthcare margins.

Earned wage access for staff retention

On demand pay allows employees to access earned wages before payday, providing financial flexibility in a competitive healthcare labor market. This feature supports employee financial wellness and can be a key retention tool for nursing and support personnel.

Simplify Healthcare Payroll with Paylocity

Managing payroll in healthcare can be complex, from shift differentials and on call pay to credential tracking and compliance requirements. Paylocity payroll software streamlines these processes, reducing errors and giving administrators clear visibility into labor costs, all while supporting staff with mobile and on demand pay options.

Explore our payroll platform to see how automated pay calculations can save time and reduce compliance risks. Request a free demo today and discover how we can support your organization’s unique payroll and workforce needs.