Automate invoice processing, approval routing, and vendor management to streamline operations and ensure global compliance. Accelerate close cycles with real-time ERP syning, automated reconciliation, and actionable insights.
Accounts Payable Automation Software
Modernize AP with a touchless experience.
Manage the Entire Accounts Payable Lifecycle
AI-Powered Touchless AP
Revolutionize invoice processing with automated billing workflows. From vendor onboarding to invoice capture, PO matching, coding, bill payments, and reconciliation, AP automation provides a seamless solution that supports the entire lifecycle of spend.
Our intelligence uses a combination of rules, OCR, and generative AI to accurately populate invoice, bill, and PO details. Invoice fields are automatically read, coded, and categorized — improving accuracy and speeding up the entire AP process.
Automated Invoice Management
Automatically capture and view invoices submitted via email or the vendor portal with complete context across all subsidiaries. Related email correspondence is automatically attached, giving you a full audit trail for every vendor and purchase.
Approvals Where You Work
Approval workflows automatically route bills to the right approvers and observers based on subsidiary, department, vendor, amount, GL category, and organization structure. Approval flows update as managers change, and leaders review and approve bills from anywhere — whether through desktop, Slack, mobile, or email.
Automated PO Matching
Easily match purchase orders, invoices, and receipts with automated 2-way and 3-way PO matching. Strengthen your internal controls, prevent overpayments, and speed up approvals by ensuring every invoice is tied to the correct PO and receipt — no manual effort required.
Easy vendor onboarding
Empower vendors to submit contact, banking, and tax details through a self-service portal — strengthening relationships and improving data accuracy. Vendors can also submit and track payment statuses in real time through the portal. AI-powered W-9 collection automatically validates tax details with the IRS and other government agencies, making 1099 tax reporting effortless.
Streamline Global Vendor Payments
Pay vendors across 200+ countries and 145+ currencies using ACH, check, virtual card, international wire, or vendor credits. The system intelligently selects the optimal payment method for each vendor and highlights opportunities to earn cash back through virtual card payments.
Simplify Audit and Compliance
From request to approval, payment to invoice, every action is automatically recorded in a centralized audit trail. Intelligent automation ensures expenses are categorized, coded, amortized and synced to your GL , making audits, month-end bank reconciliations a snap.
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FAQs
AP automation is the use of technology to streamline and automate the accounts payable (AP) process.
It does this by digitizing and automating tasks such as invoice processing, data entry, payment approvals, and vendor management.
AP automation eliminates manual and time-consuming tasks, reduces errors, improves efficiency, and enhances visibility and control over financial processes.
Advanced AP automation platforms use artificial intelligence (AI) and machine learning (ML) to further streamline manual processes. AI-powered AP automation can automate tasks like categorizing expenses, detecting anomalies, and optimizing payment schedules for improved cash flow management.
AP automation streamlines and automates the AP process for improved efficiency and accuracy.
Processes performed by AP automation include:
- Invoice capture: Scanning invoices and extracting relevant data using the latest OCR technology. In some platforms, vendors can directly submit their invoices, bypassing the need for physical paper transactions.
- Invoice matching: Automating the process of matching an invoice with the corresponding purchase orders and verifying them against pre-defined business rules.
- Invoice approval: Routing invoices for approval based on pre-set, customizable workflows. Best-of-breed AP automation platforms can handle complex approval flows, including concurrent and sequential approvals.
- Invoice payment: Executing electronic payments after approval. Advanced AP automation platforms make it possible to pay by virtual card, vendor credits, ACH, check, or wire transfer.
- Transaction booking: Using pre-set rules, AI, and ML to automatically code, tag, and record transactions to the GL.
- Insight into transactions: Facilitating comprehensive spend analytics for better visibility and control over the AP process. Spotting bottlenecks in existing processes.
From invoice capture to payment execution and GL booking, automated platforms create a seamless, end-to-end AP experience. Thanks to advanced tools like AI, ML, and customizable workflows, businesses gain greater efficiency, visibility, and control over their AP operations — ultimately driving smarter financial decisions and better vendor relationships.
AP automation software offers many benefits to finance teams:
- Cost savings: Reduces invoice processing costs, eliminates late payment fees, and surfaces opportunities for early payment discounts.
- Time efficiency: Automates manual tasks like data entry, invoice matching, and approvals, freeing up AP teams for strategic work.
- Improved accuracy: Minimizes errors with AI-driven tools for automatic data capture, coding, and reconciliation.
- Enhanced visibility: Provides real-time insights into spend, enabling better cash flow management and workflow optimization.
- Faster approval cycles: Streamlines approvals with customizable workflows, ensuring on-time payments and stronger vendor relationships.
- Scalability: Supports growing businesses with efficient, automated processes that can handle increased invoice volume.
- Better control: Offers greater oversight and transparency into the AP process, helping identify bottlenecks and improve decision-making.
The overarching benefit is that AP automation software transforms a traditionally manual, error-prone process into a streamlined, efficient operation.
Ultimately, investing in AP automation drives long-term financial control, strengthens vendor relationships, and positions businesses for scalable growth.
While the exact savings can vary, studies suggest that businesses can save between 40% to 80% on AP processing costs by adopting automation solutions.
By streamlining and automating manual processes, AP automation reduces the need for labor-intensive tasks, such as data entry and invoice processing.
Additionally, AP automation reduces the risk of errors and late payments, avoiding costly penalties and improving vendor relationships.
The improved visibility and control over AP processes also enable businesses to negotiate better terms and discounts with suppliers.