Part Time Distribution Assistant

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.  

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. 

We give our employees what they need to succeed, including great benefits and perks! We offer 401(k) match and other perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.  

Help our award-winning technology company run effectively as you take on big challenges and find solutions with a position in Operations. 

Use your problem-solving skills to shape the way others see Paylocity. Launch your career with us!   

Position Overview

The Distribution Assistant plays an integral role in making sure we provide exceptional service to our clients by accurately preparing and packaging payroll checks for delivery. Once a payroll has been processed, it is the responsibility of the distribution team to ensure that over two million payroll checks per month are accurately packaged and picked up by the courier service. The distribution team prints, inserts, and packs payroll checks, shipping them to clients based on their needs. 

Location: 1400 American Lane, Schaumburg, IL 60173

Reports To: Manager Distribution

Compensation: $18.00/Hour

Primary Responsibilities 

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Accurately match each order’s checks/vouchers and ensure printing and packing instructions are followed.
• Review and sign off all pack out sheets for approval, indicating appropriate processes were followed.
• Perform weekly inventory to ensure appropriate stocking of supplies.
• Safely operate and troubleshoot printers, sealers, and inserting equipment.
• Perform operator maintenance and minor repairs to printing and finishing equipment.
• Act as keyholder to open and close the distribution center. (If needed)
• Interact directly with outside technicians for more advanced equipment repair as necessary. Make service calls as needed for critical equipment repairs.
• Assist with inventory control by conducting weekly inventory counts.
• Department equipment and procedural SME’s providing feedback to management, assisting with training new hires, and keeping training material up to date. 
• Respond and send e-mails related to CRM inquiries for any quality defects, tracking queries, delivery issue(s) and can remediate the issue and follow up accordingly to determine the root cause. 
• Timely and proactively follow up on client requests for resolution. 
• Assist with the printing and preparation of advanced Tax Distribution work. (If needed)
• Research and maintain key intradepartmental documentation.
• Responsible for assisting with nightly audit for accuracy and taking corrective action on identifiable issues, along with sending the tracking files in a timely manner.
• Responsible for communication with shipping couriers as needed. 
• Provide feedback during team huddles and 1-1 meetings.
• Available to work a fixed schedule, Part-time 3 days a week 8+ hours per day at the direction of the Manager and Full-time up to at least 5 days/40 hours per week. 
• Responsible for partnering with the Tax Distribution team to ensure mailing of timely payments to various state/local tax agencies, providing exceptional service to clients by accurately preparing and packaging agency checks for delivery.
• Work overtime as needed, especially during year-end.
• Other duties and projects as assigned.

Education and Experience

• Experience in packing, mail room or distribution environment desirable.
• High School or GED equivalent preferred.
• Must have 6 months of experience working at a PCTY Distribution center (if transitioning from Part-time to Full-time).
• Strong attention to detail required.
• Must be able to work independently with minimal supervision.

Physical Requirements

• Mobility is required for standing for long periods, sitting, walking, and bending.
• Ability to regularly lift, hold, and carry objects weighing up to 30 pounds. 
• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.   

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.  

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact LeaveBenefits@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.