Employee Onboarding Software

First Impressions Count

A meaningful onboarding process for new hires begins before their first day with online employee orientation. You and your new employee can spend less time buried under onboarding paperwork and more time getting to know each other with our Onboarding tool. Collect tax forms, I-9 verifications, direct deposit info, and more, making data collection seamless. Focus on creating an engaging Day One and beyond, helping new hires feel connected from the start with smart onboarding process steps.

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Onboard Any Time Through Desktop

Your Onboarding Checklist

Digital Data Collection

Gather important information and documentation:

  • Handbook acknowledgment
  • Applicable tax rates and recommended changes
  • Contact/emergency contact details
  • Tax withholding forms
  • I–9 verification form verification
  • Direct deposit information

Customizable Company Insights

Give new hires a glimpse into your organization:

  • Welcome notes from leaders
  • New hire orientation
  • Introductory videos
  • Company culture information
  • Procedure or policy data
  • Team bios and profiles

engagement at first sight, and then some

A new hire’s first experiences at your company can define their level of engagement going forward and ultimately whether they decide to stay. Create a personalized onboarding process for new hires that continues the conversation after their first day. Use our Learning Management System to check in during important new-hire milestones. Get the feedback you need to keep turnover low while giving them an opportunity to tell you about their experience. 


Assign targeted training and new-hire surveys to individual employees.


Encourage completion of onboarding paperwork with personalized notifications.


Track progress and performance easily all in one platform.

Setting the Stage for New Hires

Making a good first impression on your newest employees can positively influence how they view your company. Check out our onboarding infographic to learn the importance of creating an engaging onboarding process for new hires.

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Create connection before day 1 with Premium Video

Make Onboarding plans more personal and create a great introduction with custom videos added into employee onboarding events.

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Frequently Asked Questions

Onboarding software can help you manage the administrative aspect of new hire transitions, including collecting essential information such as tax forms, I-9 verifications, and direct deposit information. Paylocity’s onboarding solution also helps HR teams integrate new employees into the organization through features like customized welcome messages, automated pulse check surveys, and customized training.

Onboarding is an essential first impression between an employee and employer, and sets the foundation for workforce retention.  Onboarding improves the employee experience by:

  • Making employees feel welcome into their teams and company.
  • Helping support the new employee’s transition instead of spending hours doing paperwork.
  • Ensuring compliance.
  • Improving new hire productivity.

Onboarding software helps ensure these early goals are achieved and makes onboarding processes more streamlined and efficient.

Here are some top tips on how to use an employee onboarding system to improve your overall onboarding processes.

  • Invest in an automated onboarding platform that will streamline the administrative and logistical aspects of onboarding and set the stage for new hire success even before their start date. The right software will automate processes and save time so you can focus on making new employees feel welcome.
  • Focus on instilling belonging. It’s important for your new employees to feel connected to the organization and their team, so integrate interactions like personalized welcome messages and celebrating accomplishments through peer recognition as a part of onboarding – all of which can be done with an all-in-one onboarding software.
  • Send automated surveys to new hires through your onboarding software at set intervals. Use these to collect feedback on potential issues and adjust your processes accordingly.

For more detailed information, review our employee onboarding guide to learn how to make your new hire onboarding as seamless as possible.


Data Insights

Monitor key metrics, identify trends and make smarter, data-backed decisions with visual dashboards.


Get the most out of your workday with the freedom to connect to Paylocity anywhere, at any time.


Have the flexibility to choose the software and systems that are best for your business and talk to each other.

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