Forget piles of paperwork in a conference room. With customized digital onboarding, employees can be onboarded from any device, anywhere. Set up employees for success, even before their first day.
Employee Onboarding Software
Engage new hires from day one.
Automate Onboarding While Driving Culture and Connection
Make a Memorable First Impression
Enable new hires to promptly complete pre-boarding tasks from anywhere, on any device. Using Paylocity Mobile App, they can conveniently complete all their tasks on their mobile devices. From acknowledging handbooks to signing and uploading compliance documentation and setting up direct deposit, the app guides them through each step.
Streamline Compliance Requirements
Leverage default compliance tasks to meet federal and state regulations. Securely collect and store compliance forms and signatures like I-9 and withholding forms. Initiate background checks in Paylocity.
Customize Onboarding
Choose from templates or create personalized onboarding tasks and checklists to tailor the onboarding experience according to location or role.
Centralize Data Management
Securely store sensitive information, including tax and compliance forms, in a unified digital record. Access data easily while minimizing discrepancies and duplication.
Get to Know Each Other
Introduce new employees to the company with video messages from leadership to highlight culture and values. Connect them to colleagues via social profiles and Community groups.
Provide the Tools to Succeed
Automatically assign and track new hire training in LMS to ensure new hires have the resources they need from the start—and of course to cover off on any necessary compliance-oriented training.
Keep a Pulse on Progress
Send 30-, 60-, and 90-day surveys to stay apprised of how new employees are acclimating.
Create a Community at Work
Community, Paylocity’s social collaboration hub, provides new hires a unique way to meet their team and start their journey — from an ice breaker survey launched automatically in a team group with their direct supervisor and teammates, to org charts, file collaboration tools, and chat features. Employees can feel right at home with their peers and develop that crucial at-work social network without even setting foot in an office.
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Frequently Asked Questions
Onboarding software can help you manage the administrative aspect of new hire transitions, including collecting essential information such as tax forms, I-9 verifications, and direct deposit information. With Paylocity Onboarding, new hires complete onboarding tasks digitally, anywhere. They can even complete them on their mobile device via our Mobile App. Paylocity suite also helps HR teams integrate new employees into the organization through features like customized welcome messages, automated pulse check surveys, and customized training.
Onboarding is an essential first impression between an employee and employer, and sets the foundation for workforce retention. Onboarding improves the employee experience by:
- Making employees feel welcome into their teams and company.
- Helping support the new employee’s transition instead of spending hours doing paperwork.
- Ensuring compliance.
- Improving new hire productivity.
Onboarding software helps ensure these early goals are achieved and makes onboarding processes more streamlined and efficient.
Here are some top tips on how to use an employee onboarding system to improve your overall onboarding processes.
- Invest in an automated onboarding platform that will streamline the administrative and logistical aspects of onboarding and set the stage for new hire success even before their start date. The right software will automate processes and save time so you can focus on making new employees feel welcome.
- Focus on instilling belonging. It’s important for your new employees to feel connected to the organization and their team, so integrate interactions like personalized welcome messages and celebrating accomplishments through peer recognition as a part of onboarding – all of which can be done with an all-in-one onboarding software.
- Send automated surveys to new hires through your onboarding software at set intervals. Use these to collect feedback on potential issues and adjust your processes accordingly.
For more detailed information, review our employee onboarding guide to learn how to make your new hire onboarding as seamless as possible.
Onboarding remote employees comes with unique challenges. Fortunately, a technology-forward onboarding experience is a great way to engage employees. With the Paylocity Mobile App and online onboarding portal, you can eliminate paperwork and reduce administrative burden. This gives you more time to engage new hires immediately and provides them with an impressive and seamless experience.
Research shows that a strong onboarding experience can improve new hire retention by 82%and productivity by more than 70%. Therefore, it’s critical to ensure new hires feel welcomed to the team, acclimated to and confident in their new role, and aligned with company philosophy.