EEO-1 Filing Information for 2019 and 2020

At a Glance

• Starting in April 2021, employers can begin filing 2019 and 2020 EEO-1 Component 1 Data.
• The EEOC will not be collecting Component 2 pay data.
• Exact opening dates will be announced at a later date.

Introduction

The EEOC announced that they will be collecting the 2019 and 2020 EEO-1 component 1 data beginning in April 2021. 

The precise opening dates of the collections, as well as the new submission deadline dates, will be announced via a notice on the EEOC’s home page and the new dedicated website for the agency’s EEO data collections. As in previ­ous years, a notification letter will also be sent to eligible filers.
 
EEO filers can visit https://EEOCdata.org  for more information regarding updates on the data collections. When the collections open, resources to assist filers with their submissions will be available online. The EEOC Filer Support Team will also be available to respond to filer inquiries and to provide additional filling assistance. 

Preparing to File

Employers are encouraged to gather employment data from the fourth quarter of 2019 and 2020 that will be used to complete their filings so they will be prepared to file once the agency opens the filing website. Employers must include each employee’s race, gender, EEO-1 Job Category, and physical information between October and December in a calendar year for EEO-1 Reporting.

Paylocity provides standard Web Pay reports for our clients to utilize in filing the report:

• The EEO-1 Report File, which can be used to generate a data file for transmission to the EEOC. EEO-1 Report File should not be used to review which employees are counted for each EEO category.
• For the employee EEO category data, use EEO Detail Report.
• For headcounts without specific employee information, use the EEO Headcount Report.

Employers can prepare to file by reviewing their current employees’ configurations and confirming that employees are assigned an EEO class, gender, and ethnicity. If an employee has not previously indicated their ethnicity or gender, an employer is permitted by to perform a visual observation of the employee or to use prior employment records to assign an ethnicity or gender to the employee.

Clients can review the Paylocity report “EEO and Equal Pay Data Review Report” to assist in the preparation of employee data but this is not the report that will be filed at the agency level.

Should you have any questions please contact your Paylocity Account Manager.

Next Steps

As additional information becomes available Paylocity will inform our clients.

Thank you for choosing Paylocity as your Payroll Tax and HCM partner.

This information is provided as a courtesy, may change and is not intended as legal or tax guidance. Employers with questions or concerns outside the scope of a Payroll Service Provider are encouraged to seek the advice of a qualified CPA, Tax Attorney or Advisor.