Florida Will Require Most Employers to Use E-VerifyMay 17, 2023
Beginning July 1, 2023 Florida Employers with at least 25 employees, must begin to use E-Verify and annually report compliance on the annual unemployment report.
At a Glance
- Private Florida employers with 25 or more employees will be required to use E-Verify for new employees.
- Employers must certify their compliance annually on their unemployment return.
- Effective July 1, 2023.
Florida E-Verify Mandate
On May 10, 2023, Florida Governor Ron Desantis signed SB 1718, an immigration bill, that requires the use of E-Verify by private employers with at least 25 employees. Employers must begin using the Federal E-Verify system by July 1, 2023. E-Verify is a free service provided by USCIS.
Additionally, these employers will be required to certify on their annual re-employment tax return that they are compliant with this requirement.
Employers must also retain documents used to verify employee employment eligibility for at least 3 years. E-Verify should not be used to verify employment authorization or identity for applicants and should only be used to verify newly hired employees within 3 days of hire. Unless an employer is subject to the FAR clause, they should not create an E-Verify case for existing employees.
How Does E-Verify Work?
E-Verify works by electronically comparing the information from an employee’s Form I-9 with records available to SSA and/or DHS to verify the identity and employment eligibility of each newly hired employee and/or employee assigned to a covered federal contract.
Employers are still required to complete Form I-9 for new employees.
Employers who are required to comply with the new legislation should enroll in E-Verify before July 1, 2023. Paylocity clients can choose to add E-Verify to their existing onboarding module, or can enroll with the E-Verify directly by going to the agency website.
Thank you for choosing Paylocity as your Payroll Tax and HCM partner. This information is provided as a courtesy, may change and is not intended as legal or tax guidance. Employers with questions or concerns outside the scope of a Payroll Service Provider are encouraged to seek the advice of a qualified CPA, Tax Attorney or Advisor.
Keep Up With Compliance
Between constantly changing employment laws and updates to the Affordable Care Act (ACA), keeping your workplace compliant can be a time-consuming and costly challenge. Eliminate the stress and stay up to date with our Compliance Dashboard. View compliance alerts and get a bird’s eye view of what you need to do to avoid fines and penalties.
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