Not only was the company combatting tight timelines and heavy competition during the recruiting and onboarding process, but the HR team also had to ensure all employees were up to speed on their compliance training. Keeping track of course completions was an ordeal, as they needed to hold live training sessions for both new and seasoned employees. “We would really fumble on the best way to conduct an annual refresher such as preventing harassment, distracted driving, and more,” explains Michael. “Especially during the pandemic, we needed a way to ensure everyone had completed courses without the high-touch, close contact of an in-person session.”
Green Lawn Fertilizing/Green Pest Solutions’ recordkeeping process was tricky as well. Despite annual reviews and their rigorous awareness of compliance requirements, their previous system could not integrate with benefits or other systems. Michael says, “The problem was that all our systems wouldn’t talk to each other and things could be easily missed. The amount of time spent cross checking information was painstaking. We needed a system that could integrate with benefits and legacy systems, as well as help monitor compliance.”
The Solution
That's when Green Lawn Fertilizing/Green Pest Solutions turned to Paylocity for a modern approach. “The streamlined processes reduced the potential for a lot of errors that used to happen by uploading spreadsheets,” says Michael. “The best part is that we were able to go paperless. When an employee fills out an application, if hired, that information flows right into their employee record. That alone has saved us so much time and made things more accurate.”
The breadth of integrations that Paylocity offered ensured the team at Green Lawn Fertilizing/Green Pest Solutions was more efficient. “We were able to integrate our 401(k) provider Voya, Work Opportunity Tax Credit (WOTC), Blue Cross Blue Shield, Colonial Life, and more,” says Michael. “Everything is automatic and feeds into the payroll system. These connections were huge for us as they save us lots of time, all these processes have been simplified, and we can access everything we need from one place.”
In the past, mandatory, one-day training sessions with the entire workforce were the easiest way to meet their required compliance training. However, during the pandemic this wasn’t an option.