An Enterprise Solution for a Growing Company
After sailing through its implementation of Paylocity, VRC now uses the platform to automate and optimize key processes for recruiting, managing, and engaging with its talent.
During the evaluation, Danielle consulted users of several leading HR solutions. “We found inconsistencies between what most vendors promised and what their users said. Paylocity was the exception. We also liked the comprehensive functionality and integrations, and responsive support. I interact with our HR partner daily, so this is important,” notes Danielle.
Next came a potentially complex implementation: “Our data was flawed, so I worried that it would be a heavy lift,” explains Danielle. “But Paylocity were fantastic: the project managers and data extraction team offered clear communications throughout. They cleaned up our data, loaded it into the platform, and helped us improve our compliance strategy.”
Streamlining Core HR Operations
By adopting Paylocity’s Payroll module, VRC has reduced pay errors and time-consuming remedial work. Benefits Administration streamlines open enrollments and will eliminate cumbersome spreadsheets and manual data entry. The Recruiting module provides VRC with full applicant tracking capabilities to manage the recruitment pipeline, while Onboarding replaces complex processes with more efficient and user-friendly workflows.
“One benefit of Onboarding is the document storage. It gives our managers in the field quick access to info about new hires, such as photos for their access badge,” notes Danielle. “So now they don’t have to trawl through a shared drive with different folders for all 130 locations.”
Enhancing the Employee Experience
With the Community module, VRC can communicate with every employee, bringing them announcements and allowing them to connect with one another. The company also uses Employee Self-Service and the Paylocity Mobile App to enable users to manage pay stubs and paid time off (PTO) remotely. “Everyone is excited about self-service,” confirms Danielle. “Requesting PTO used to mean printing a form, finding a manager to sign off, then sending a copy to payroll. Now, you just log into the app. Even our C-level executives love it.”
Reclaiming Time and Reducing Costs
With Paylocity, the HR team at VRC spends less time on low-value, repetitive work and focuses on becoming a more valuable partner to the rest of the business.
Smarter Processes Drive Greater Efficiency
By streamlining workflows across the board, VRC is unlocking valuable time and cost savings, and easing the burden on its HR team. For example, where onboarding involved multiple manual steps, the company can now get new hires on board in a quarter of the time. Danielle adds: “Open enrollment meant three of us spent two weeks transferring data from spreadsheet to our past HRIS. With Paylocity, it’s so much faster and simpler, so we have more time for strategic work.”
Harnessing Data to Make Better Decisions
The Insights & Recommendations module has transformed analytics at VRC. For example, Danielle can pull reports in an instant to uncover turnover trends by location. VRC also uses Surveys to explore the reasons behind employee exits. “In the past, we were unable to dig into the ‘why’ behind HR trends,” notes Danielle. “Now, we are a more data-driven operation, which empowers us to make smarter decisions. Our next step will be creating customized dashboards.”
Creating a Stronger and More Unified Culture
The impact of Community is being felt across VRC, helping to foster a more cohesive work environment. “It is always a challenge to integrate employees from newly acquired companies into a single culture,” notes Danielle. “Through Community, we are building affinity groups, planning events, and finding ways to bring people together. Initially, I didn’t realize how valuable it would be, but we quickly had people using peer recognition to applaud each other’s work.”
For VRC the journey with Paylocity is just starting. The company plans to use the Learning Management System to offer leadership training, and will also introduce the Market Pay module. “With Market Pay, we will be able to benchmark our compensation levels against our competitors to ensure we remain an attractive option for talented candidates,” concludes Danielle.