The integrations opened doors for UMAS from a timesaving perspective but also cut down on the number of programs and interfaces the team at UMAS has to learn and navigate on a daily basis. Sagar notes, “What differentiates Paylocity from everyone else is they gave us a test database for as long as we wanted it. That was something no one else was willing to do.” Once Sagar and his team felt comfortable with Paylocity’s upgrades, it was a no-brainer to implement the software.
UMAS’ behind-the-scenes personnel wear many hats. As a consequence, the HR team was pulled in multiple directions. Clean data and integration with the state mandated EVV software, in particular, are critically important, even beyond compliance. “The state uses the EVV to audit us. That's how we get paid, and that's how we do payroll,” says Sagar. “Now, we're sharing the workload of data changes and maintaining data integrity.”
Paylocity worked closely with UMAS to set up the system to fit their specific and unique needs so they will be saving hundreds of hours over the course of the year. Sagar reflects, “Paylocity took time to really understand our use case and understand our company policies.” And from that understanding, risky data became precise, accurate data. Improving compliance by integrating systems saves the team upwards of 80 hours of work per year, increasing efficiency and keeping critical data safe and within the same system.
Even better, all 28 supervisors can onboard employees themselves, saving HR about two hours per new hire. With about 150 new hires a year, UMAS' teams are saving approximately 300 hours a year in onboarding alone. And streamlined onboarding means getting new staff in to work faster and acquiring funding from the state more easily.