Founded in 1990, Wood Stone Corporation manufactures stone hearth and specialty commercial cooking equipment. To date, they’ve completed 18,000 installations in 80 countries worldwide and maintain a workforce 89 strong. Wood Stone spent decades cultivating a company culture where leadership is accessible and open doors are the norm. However, behind the scenes of this thriving, three-decades-old business, HR protocols and people management couldn’t keep up.
VP of HR, Jane Weston, explains, “When I got here, I realized that managers weren't approving their employees’ time cards. Employees didn't have a way to request time off. They used a public calendar, which was exposed to everyone in the company. So everybody knew that Sally was at the dentist’s office, or Matt was at the doctor's today. The HR department would also hand out physical paychecks on Fridays.”
A few accidentally deleted spreadsheet cells and hundreds of hours of manual clean-up amounted to a wake-up call for them. And when COVID-19 hit, the need for streamlined communication in a centralized location would be more than just helpful, it would be critical to this team of essential workers. Nearly every HR process was manual before Jane championed a switch to Paylocity in November 2019. From physical punch cards to spreadsheets for 401k deductions, Wood Stone needed a modernized HR and payroll solution to match their evolving business and preserve functionality when the unexpected hits.
When Wood Stone decided to modernize their people management processes, Jane focused on three priorities: modernizing time tracking and attendance, centralizing communication, and monitoring data to improve hiring processes and retention. Implementation with Paylocity was a breeze, as Jane explains, “I've been in the HR world my whole working career. I've implemented other systems and this one was the most seamless.”
Clock-in and clock-out from anywhere
By granting employees the ability to clock in and clock out from their shifts anywhere, from the car door to the shop floor, Wood Stone reduced physical touchpoints and increased flexibility for their employees, whether on-site or working remotely during COVID-19. Jane adds, “Employees can clock in and out from anywhere making it significantly easier and streamlined. Their managers still approve time cards, but the process is so much simpler.” By giving employees this level of autonomy using Paylocity’s solutions, workflow improved.
A communication hub to increase connection
Before adding Community, communication was a challenge for Wood Stone. Without a centralized system and old-school methods, it was a tall order to ensure every employee could access important policy information, get real-time company announcements, and stay up-to-date on valuable company-wide metrics. With Community available to every employee, including new employees and seasoned staff, using the mobile app to connect, leadership can get their message across quickly without hitting walls.