Putting Paylocity on Trial
By pivoting to Paylocity, Shulman & Hill has made significant productivity gains in onboarding, time and attendance, performance management, and reporting.
Paylocity’s Onboarding module has transformed the Day One experience for new hires at Shulman & Hill, as well as freeing up time for HR. A few days prior to their start, new employees receive a link to Paylocity, where they can create their password and input their tax and direct deposit information. “By the time they start working with us, it only takes a half hour for me to verify the information, and we're ready to go,” says Murielle. “It's an incredible time saver.” New hires jump right into training and meeting colleagues instead of spending the day with HR filling out forms. This experience is more productive for everyone.
Never Missing a Punch
Managing Time & Attendance with Paylocity makes day-to-day life easier for the company’s paralegals, administrators, and front-desk team. They can use the Paylocity Mobile App to punch in and out at any of the firm’s offices using geofencing, as well as accessing other HR services, such as changing their direct deposit or requesting paid time off. For the HR team, Paylocity makes it easier to avoid timecard errors: “The dashboard tells me how many people have missed punching in or out,” says Murielle. “Instead of searching 80 timecards for errors, I only need to look when there’s actually a problem.”
With Paylocity’s Performance module, Shulman & Hill has been able to switch to reviewing employees’ performance on their work anniversary. This means the review workload is more evenly distributed throughout the year instead of doing all 80 employee reviews during December. This frees up time for HR and management during the busy year-end and allows Finance to forecast headcount costs without having to wait until all reviews are done.
No More Spreadsheets
With Insights & Recommendations, the HR and Finance teams have instant access to HR and payroll data, served up in prebuilt reports and dashboards, or they can slice and dice easily without exporting to spreadsheets. Murielle loves the ability to analyze turnover, salaries, new hires, and terminations, and Jonathan adds: “Paylocity gives me a whole library of reports to work with. It's good to work with a platform with the resources we need to succeed, and our dedicated Paylocity account manager is a tremendous help.”
A Winning Verdict
With Paylocity, Shulman & Hill has the HR platform it needs to scale its business into the future.
Measurable Gains in HR Efficiency
Thanks to Paylocity, Shulman & Hill has seen measurable improvements across many HR processes. Onboarding, which used to occupy new employees and the HR team for a full day, can now be completed in 30 minutes — around 16 times faster. Similarly, identifying and correcting errors in employee timecards now takes about 75% less time — ensuring employees always get paid correctly and accelerating semi-monthly payroll.
The new HR platform also aligns with the company’s culture of empowerment and accountability, giving employees the tools to manage their own HR data. This in turn frees HR from hours of routine work maintaining employee records. Murielle adds: “Paylocity gives me back time. It has also eliminated errors, because employees can now access their own profile, input their own information, and own it for themselves.”
Connecting HR to Business Strategy
With its powerful data analysis capabilities, Paylocity has not just eliminated hours of spreadsheet-based reporting work — it has helped the HR and Finance teams provide better, faster insight to the firm’s partners. Murielle says: “The partners appreciate how quickly we're able to turn around the information they ask for. We don’t have to question anything because we know the information in Paylocity is accurate and up to date.”
Jonathan adds: “The dashboards give us different ways to review our payroll costs across the organization. Law firms are particularly interested in seeing their costs for legal production versus the costs of back-office functions. Paylocity makes it easy for me to communicate to our leaders where our payroll's going.”
Liberating HR and Finance
Both HR and Finance feel that Paylocity has liberated them to focus on higher-value, more strategic work. Murielle says: “I can work on things that I never had time to do before, such as developing job descriptions and revising our employee handbook.”
Jonathan concludes: “As new areas of our business take off, we foresee our headcount increasing too. Paylocity is the right platform to support this expansion and will help us as we continue to grow.”