Complete Modern HR in a Single Package
Replacing all three existing HR and payroll systems with Paylocity has enabled GLS to standardize processes and dramatically increase efficiency.
GLS decided to cut ties with its three existing vendors and start from scratch with a single, centralized HR platform from Paylocity.
Switching 1,500 employees across three companies and 50 locations over to a new platform sounds challenging, but GLS and Paylocity made it work. “We were able to get our first company running live payroll within the time frame we needed,” says Stephanie. “I've never implemented something so fast. Our second and third companies followed that, and we've been able to work it all to align with our timelines.”
Rapid Recruiting and Onboarding
“The feature that really sold me on Paylocity was position control,” says Stephanie. “The ability to create positions with job descriptions and all the relevant data is so important for rapid recruiting in our industry.”
She adds: “Paylocity’s ease of use and Integrations are huge for us. I can post a job ad in two minutes, and it automatically appears on our website and our other job sites. I can push one button to send an offer letter, and another to start a background check with Checkr. When I mark a candidate as hired, it launches Onboarding, and in 15 minutes, we have a new employee ready to complete the new hire process.”
Faster, More Accurate Payroll
GLS is also using Paylocity’s Payroll and Time & Attendance modules to streamline its payroll cycles dramatically. The company is an early adopter of new features such as the Payroll Readiness Dashboard, which helps identify issues before the pay run begins. The partnership with Paylocity gives Tiffany and Stephanie opportunities to provide direct feedback to the product they use daily.
Empowering and Connecting Employees
Employees can now use the Paylocity Mobile App to request time off, view their timecards, and correct errors such as missed punches instantly. And because employees now regularly log into one centralized app, the HR team can use Community to push out important announcements such as job postings, compliance updates and holiday notifications. "Community is a great way for us to reach out to the team, since they are spread across 50 locations or out on the road,” says Stephanie.
Delivering Agile HR for a Dynamic Business
With Paylocity, GLS has rationalized and simplified almost every aspect of HR, unlocking significant value for the HR team, the workforce, and the company.
Moving to Paylocity has enabled GLS to replace its three separate HR systems with a single platform — saving costs and reducing the complexity of its systems landscape. With a single point of control for managing all core HR functions, the company is also saving time, reducing errors, and boosting productivity for its HR team.
Five-Times Faster Payroll
Stephanie comments: “Today, solutions, freight and parcel are all on the same payroll cycle. It takes us one day to process payroll for over 1,500 people across three companies at 50 locations.”
That’s at least five-times faster than before — and the time savings have enabled GLS to redeploy its HR team more efficiently. “Paylocity has allowed us to integrate two different payroll departments into one,” says Stephanie. “We’ve saved the equivalent of four full-time employees in headcount while also shifting some of our team members into new and exciting projects.”
Similarly, recruiting and onboarding are much more efficient. Posting a job is three to four times faster, and there’s no longer any need to print and mail out onboarding paperwork for new hires — saving up to two hours and 40 sheets of paper per employee.
Making Time for Strategic HR
These time savings free up the HR team to focus on higher-value work. Tiffany Lewis, Senior Payroll and Benefits Manager, recalls: “Before Paylocity, I had to dedicate a whole week to payroll every two weeks. Paylocity gives me so much time back that I’m able to work on special projects and provide new insights for our Executive Team.”
For example, the team can now use Insights & Recommendations to connect payroll data with information from GLS’s logistics systems to analyze daily productivity at each site, and publish the results in a dashboard for all the operations teams—inspiring healthy competition between the company’s 50 sites.
Stephanie concludes: “It’s amazing what we can do now with Paylocity. We can provide insight extremely fast — and that’s critical in a business where time is always of the essence.”