Adding the Secret Sauce
Edotto and TJIA shifted from inefficient paper processes to streamlined HR workflows, automating pay calculations, and making life much easier for HR, restaurant managers, and employees.
Smarter Workflows Banish Paper to the Bin
With Paylocity’s Onboarding module, TJIA has swapped paper for digital onboarding. New hires and restaurant managers enjoy a smoother experience, while Paylocity automatically adds employee data to payroll records. Similarly, Paylocity’s Performance allows the company to manage regular performance reviews digitally, too, incorporating customized metrics.
Paylocity’s Benefits Administration module is also making a big impact, as Denitsa adds: “Paylocity makes open enrollments so much easier as there’s no more paper. We just send an email to employees with instructions on how to access the bswift™ system to select benefits plans.”
Open Communications Strengthen Engagement
The move to Paylocity is also helping Edotto and TJIA communicate core values to new hires. The company used Paylocity’s Video tool to create a message from the CEO on service expectations and corporate goals, which is shown during onboarding and training. Plus, the HR team uses Paylocity’s Employee Voice to check in with new hires to measure engagement and ensure they feel supported.
Automated Accounting Simplifies Shift Differential Pay
TJIA has moved payroll processes from a legacy ERP system to Paylocity’s Payroll and Time & Attendance. Notably, the company has automated shift differential pay calculations, as Dan explains: “Paylocity makes it much easier to pay higher rates for certain hours. We can implement rules based on time punches on holiday dates or late-night shifts, so that the higher rates automatically flow into payroll. We can now offer extra pay without worrying about the complex calculations.”
Self-Service Adds Sizzle to the Employee Experience
The restaurant group uses the Paylocity Mobile App and Employee Self-Service to place more control in the hands of employees, especially those who may not have access to a company email address or computer. “In the days of paper, HR handled all administration manually. Now, employees update addresses and check pay stubs online, which lightens the load for us,” adds Kristen.
Savoring the Sweet Taste of Success
Using Paylocity, Edotto and TJIA are serving up HR success with reduced administration costs, greater agility, and huge time savings that help the company focus on growth.
Faster HR Unlocks Capacity for Strategic Projects
Replacing paper-based processes with seamless digital workflows has transformed HR at Edotto and TJIA. For example, online onboarding and benefit enrollments eliminate the cost and complexity of mailing forms to restaurants. “Onboarding runs so much smoother,” notes Kristen. “We onboarded 100 employees in three days at our latest Slim Chickens restaurant. The job coach for one candidate mentioned it was one of the most efficient onboarding sessions they had ever seen.”
Dan adds: “We’ve saved so many hours that we now have more time for strategic work, such as upgrading our point-of-sale, logistics, and general ledger systems. Paylocity has unlocked the capacity we needed to execute these big projects.”
Higher Compensation Drives Competitive Advantage
With Paylocity making it easy to manage shift differential pay, Edotto and TJIA have gotten the jump on competitors. “We see nearby restaurants closing early due to staffing issues,” says Kristen. “Offering higher pay for less desirable shifts helps us boost retention, stay open longer hours, and pick up more business.” Being able to set up extra compensation at the push of a button in Paylocity also facilitated the launch of the newest Slim Chickens site. The company offered commute time and gas bonuses to cover the drive to another site for training — leading to plenty of job applications.
Best of all, the process for the commute time pay and gas bonuses was automated with Paylocity, making payroll processing easier.
Enhanced Reporting Enables Data-Driven Operations
Finally, Edotto and TJIA have access to much richer insight into HR trends with Paylocity’s Insights & Recommendations. As well as data on current headcount and labor costs, the company can dig into historic turnover and pay patterns to support smarter decisions. Nichole Green, Director of Accounting, adds: “I pull so many reports on payroll, vacation accruals, and benefits from Paylocity. It makes accounting work much easier and helps us validate invoice amounts before we pay our benefits providers. Having multiple reports available in a single platform is a real bonus.”