Q&A

Exclusive Compliance Expert Insight

Did you know Paylocity’s Compliance Dashboard could help you promote company culture and engage employees? Read this exclusive Q&A with our compliance experts to learn how our Compliance Dashboard can elevate you across the backroom and into the boardroom. Lets get to know our compliance experts:

Corinne Tirone

Employment Law Research Manager, Paylocity

Corinne is a legal professional with over 10 years of experience in compliance and research. She leads a team of talented and passionate compliance professionals who provide proactive compliance guidance, ongoing legislative updates, and product functionality reviews. Corinne also represents Paylocity at the National Payroll Reporting Consortium and the IRS Reporting Agent Forum, two organizations working to connect the payroll industry with lawmakers.

Bradley Trost

Compliance Product Owner, Paylocity

With more than 20 years of experience, Bradly is a strategic partner within Paylocity’s Product Development department. He is responsible for creating the product vision for the Compliance Dashboard, as well championing this vision to the product team through creative business objectives, epics, and user stories. Bradley is committed to driving exceptional results and continuing to expand Paylocity’s innovative, market-leading product suite.

Key Takeaways

SELF-SERVICE COMPLIANCE

CLIENT PARTNERSHIP

EFFECTIVE PROGRAM

COMPANY CULTURE

What is compliance?

CT: For a long time, when people in the payroll industry said “compliance” they meant payroll tax compliance. However, over the last few years, the definition of compliance has shifted in response to the increasing regulatory demands placed on employers. Now, in addition to payroll tax compliance, employers must be cognizant of employment eligibility, as well as the corresponding paperwork and verification. They also need to be aware of the demographics of their workforce and the affordability of the benefits they offer. To add to the already long list, employers must also comply with various state and local laws, which can encompass the entire employment relationship from the interview all the way through the employee’s last paycheck. Because of all of these various forms of compliance, repercussions for non-compliance follow a similar suit. Some common repercussions include audits by the governing agency, penalties for failure to properly report, and in some cases, wage and hour lawsuits.

What compliance-related challenges are companies facing today?

CT: One of the biggest compliance challenges employers face today is maintaining compliance in multiple locations. New laws pass all the time, so employers with employees in many places may have a hard time remaining aware of all of the applicable requirements and updating policies and procedures as needed. Even when an employer is aware of all laws that apply to their workforce, there is a lack of uniformity in the laws at the state and local level, making it difficult to implement policies across an organization that satisfy all requirements.

 

BT: In my opinion, companies are challenged with increased scrutiny in several areas. Take for instance the Immigration and Customs Enforcement (ICE). Back in October, CNN released an article saying that the ICE chief pledges to quadruple the number of employment verification audits, terminations and resignations related to Sexual Harassment. Stories like these are all over the news and it’s hard to keep track of the latest company sued over a cyber-security breech.

What features make up Paylocity’s Compliance Dashboard?

BT: The Compliance Dashboard is made up of several modules. We support a compliance news feed, work authorization module, compliance courses, equal employment opportunity module, document acknowledgement and affordable care act module.

How can you take full advantage of Paylocity’s Compliance Dashboard?

BT: I recommend clients make it a habit to visit their Compliance Dashboard frequently. It can be overwhelming visiting once every six months and seeing a large number of alerts requiring your attention, but if you tackle it a little at a time, it’s much more manageable.

How does Paylocity’s Compliance Dashboard help clients overcome compliance challenges?

BT: The work authorization module keeps administrators abreast of missing I-9s or those that require re-verification and helps them collect the information. With our recent addition of Compliance Courses to the Compliance Dashboard, clients can assign and track interactive online courses on a variety of topics such as sexual harassment and cyber security.

 

CT: The Dashboard also allows employers to view demographic data needed to complete the EEO-1.

Why is it important for companies to launch a compliance program?

CT: It is important for companies to be proactive and deliberate about their compliance, especially as employer compliance becomes more regulated and complicated over the years. The best way to maintain a compliant workplace is to face these challenges head on with as much information as possible.

How can companies use Paylocity’s Compliance Dashboard to establish an effective corporate compliance program?

BT: I think the hardest part of establishing an effective compliance program is just getting started–it’s a daunting task. The Compliance Dashboard makes it easy by consolidating many compliance topics in a single place and allows administrators to take action. The EEO module is a great example! As an administrator, not only can I see that I’m missing EEO data, but I can also update the data and run an EEO-1 report to submit to the EEOC.

What role does compliance play in company culture?

CT: Many companies promote a culture of proactivity and integrity, and focusing on compliance allows companies to lead by example on those values. Showing employees that the organization is committed to operating within the law helps employees feel safe and aligned to the values of the company as a whole.

 

BT: Compliance can play a huge role in company culture by helping to create a safe and productive work environment. Employee training in the areas such as Anti-Discrimination, Diversity and Inclusion and Anti-Bullying create awareness and can reduce the risk of these types of issues.

"Many companies promote a culture of proactivity and integrity, and focusing on compliance allows companies to lead by example on those values."

Corinne Tirone, Paylocity

How can companies use Paylocity’s Compliance Dashboard to engage employees?

BT: I rarely hear the words “compliance” and “engage employees” in the same sentence, but I think it makes sense in the context of our Compliance Dashboard. From the employee perspective, our goal has been to make compliance more self-service. Instead of attending a two-hour long scheduled Sexual Harassment training session, an employee can complete and interactive online course when it works best for them. Instead of printing out an employee handbook, signing, scanning, and then sending it back to HR, an employee can sign electronically through the Document Acknowledgement module.

Paylocity embraces a “client as a co-creator” mentality when designing products. How did clients’ input help shape the Compliance Dashboard?

BT: The concept of the Compliance Dashboard originated from our clients and their requests for enhancements to our custom reports. We released our first version of the Compliance Dashboard in April, and based on their feedback, added the Compliance Course module. Client input is invaluable to Paylocity – it inspires and motivates us, and will help mold the future of our Compliance Dashboard.

Can you think of any instance in which Paylocity’s Compliance Dashboard could evolve to add continued value to clients?

BT: I can’t think of a scenario in which the Compliance Dashboard wouldn’t continue to evolve and grow; there is so much opportunity in compliance to add value to our clients!

Want to learn more about Paylocity's Compliance Dashboard?